Track IMEI and serial numbers

For mobiles, electronics and other high-value items, you can track every single piece by its IMEI or serial number — from the purchase to the customer who bought it.

1. Set up the product

1. Add or edit the product.
2. Under Manage Stock set Type to Serial No.
3. Tick Require IMEI / Serial number at billing if a bill must not be saved without the number.
4. In Serial No(s). type each IMEI/serial number you already have in stock and press Enter or a comma after each one. Every number becomes a green tag. Click the × on a tag to remove it. You can also paste a comma-separated list.
5. Save the product.

2. Receive new pieces on a purchase invoice

When you pick the product on a purchase invoice, a Serial No box appears under the product name. Type each new IMEI/serial number and press Enter; it is added to the product’s list.

3. Sell a piece

When you pick the product on a sale invoice, a Serial No drop-down appears under the product name with the numbers in stock. Choose the one you are selling. A number picked on one row is marked (used on another row) so the same piece can’t be sold twice on the bill.

If the product requires IMEI and a number is missing, Billing Saathi stops you with “IMEI numbers required for mobile products”. See “IMEI numbers required” message.

4. Find a piece later

• Search the sale or purchase invoice list by IMEI — the search box accepts customer, invoice number, mobile, item name or IMEI.
• Use the Select Serial No filter in the invoice search panel and in the Sales and Purchase reports.
• The product’s View panel lists the stored serial numbers.