Purchase Orders

A purchase order (PO) is the order you send to a supplier before the goods arrive. It does not change stock or your accounts.

Where to find it: Purchase Invoice ▾ → Purchase Order, or + Create → Purchase Order (keyboard Alt + U)

Create a purchase order

1. Click + Add New.
2. Pick the supplier in M/S. and check the ship-to address and place of supply.
3. Choose the Purchase Order Type (Regular, Bill of Supply, SEZ or Import with/without IGST) and check the PO number and date.
4. Add the items, quantities and expected prices.
5. Click Save & Print to print or save the PDF and send it to your supplier.

Track the order

Statuses: Draft, Sent, Confirmed, Received and Cancelled. Click the status badge in the list to change it. The list shows PO No, Supplier, PO Date, Expected By, Status and Total; use Search to filter by supplier, product, dates, PO number, status or type.

When the goods arrive

1. Record the supplier’s bill as a purchase invoice — this adds the stock.
2. Set the purchase order’s status to Received.

Other actions in ▾: View / Print, Edit, Duplicate and Delete.