E-Way Bills

An e-way bill is needed when you move goods worth more than ₹50,000 (some states set different limits). Billing Saathi prepares the e-way bill details from your invoice, gives you a JSON file for the government portal, and keeps each e-way bill number (EBN), vehicle and validity with the invoice.

Where to find it: Report ▾ → E-Way Bill. If you don’t see it in the menu, e-way bills are switched off for your account — contact support.

First-time setup

1. Set your business GSTIN (required): your 15-character GSTIN. It is printed as the From GSTIN on every e-way bill.
2. API credentials (optional): username, password, client ID, client secret and API base URL from a GST Suvidha Provider (GSP). Click Show steps to enable API on the portal for help.
3. Click Save & Continue, or Skip API — use manual mode to work without API credentials.

You can change these later with the Settings button on the E-Way Bill page.

Prepare an e-way bill from an invoice

1. When you create the invoice, fill the delivery and transport details: transporter, vehicle number, transport document and distance.
2. Open Sale Invoice ▾ → All Sale Invoices, click the invoice’s ▾ and choose Generate E-way Bill.
3. The e-WayBill Entry Form opens, filled from the invoice: your details, the customer, the items with HSN and tax, and the transport details. If the invoice already has an e-way bill, that one opens instead.
4. Check the form and click Submit. It is saved with the status Pending until you add the e-way bill number.

Generate it on the portal

• Upload a JSON file: in the invoice’s ▾ menu choose Download E-way Bill JSON. On ewaybillgst.gov.in open e-Waybill → Generate Bulk and upload the file.
• Or type it in: fill the portal’s form using the e-WayBill Entry Form as your reference — the sections are the same.

Record the e-way bill number

1. On the E-Way Bill page, click Edit on the e-way bill (or open it again from the invoice).
2. Under E-Way Bill Number — manual entry, enter the EBN, the EBN Date and Valid Until from the portal.
3. Click Submit. The status becomes Active and the e-way bill opens in the official format, ready to print.

The printed invoice then shows a small box at the top right with the e-way bill number, its validity and the vehicle number.

The e-WayBill Entry Form

To save, the form needs a document number, a valid 15-character GSTIN in both Bill From and Bill To, and at least one item. For a buyer without a GSTIN, create the e-way bill directly on the portal.

To make an e-way bill that is not linked to an invoice, click + New E-Way Bill on the E-Way Bill page.

Find and print e-way bills

• The cards at the top show Total E-Way Bills, Generated Today, Pending, Failed and Cancelled.
• Filter by status, or search by EBN, document number, customer name or GSTIN.
• Each row has Edit, View (the official e-way bill layout), PDF and Print. Use ▾ → Delete to remove one.