Company Ledger (party statement)

The Company Ledger is the account statement of a customer or vendor: every sale, purchase, payment and voucher with them, with a running balance.

Where to find it: Report ▾ → Company Ledger, Other Documents ▾ → Ledger, or Get Outstanding on the customer list (keyboard Alt + Z)

View a ledger

1. Choose the Customer/Vendor.
2. Set the From Date and To Date. Optionally filter by staff, GST number or group.
3. Tick Show Item Detail to list the items of each bill, or Group Record By Customer.
4. Click Search.

Reading the ledger

• Columns: Date, Particulars, Vch Type, Invoice No, Debit, Credit and Balance.
• A sale invoice is a debit (the customer owes you). A receipt from them is a credit.
• A purchase bill is a credit (you owe the vendor). A payment to them is a debit.
• The closing balance shows what is outstanding: a debit balance is receivable, a credit balance is payable.

Share it

Use Customize Report to choose the columns (GST, addresses, transport details, payment notes and many more), then Print, E-Mail, Export or Download it to send to the party as a statement of account.